The Name of this
organization shall be the Oneida Area Civic Chorale.
ARTICLE
II
OBJECT
Section 1. The object of this
organization shall be to offer an opportunity for vocal musicians to sing with
a choral group.
Section 2. It shall be the goal of this
organization to present at least two major concerts annually and to provide for
a continuing education in the field of music for both the performer and the
audience.
Section 3. Whenever
possible, this organization shall undertake such projects as:
A. Participation as a public service in
secular and/or liturgical functions where choral music can enhance and benefit
special programs for the people of our community.
B. Offering opportunities for handicapped
and under-privileged citizens of the community to attend our public concerts
through donations of paid tickets from individual members of the Chorale.
C. Purchasing materials and equipment to be
used by the Chorale and/or area schools and organizations.
ARTICLE III
MEMBERSHIP
The membership of this organization shall
be open to adults and High School students living in Oneida and surrounding
communities. Membership will be
open in any music section until that section becomes full. To help defray the
cost of music and other operating expenses membership fees may be established
by the Board of Directors.
Membership in this organization shall imply a commitment to faithfully
attend rehearsals and concerts, as well as a commitment to sell or to donate
tickets for our public performances.
ARTICLE IV
BOARD OF
DIRECTORS
Section 1. This organization shall
be governed by a Board of Directors comprised of eleven Chorale members. The
term of elected and appointed Board membership shall be two years, with the
terms of half the Board members expiring each year. A member may be reelected or reappointed to serve more than
one term. The term of office shall correspond with the fiscal year. These officers shall perform the duties
prescribed in Section 3.
Section 2. Four offices of the Board of
Directors shall be elective:
president, vice-president, secretary and treasurer. The secretary and treasurer shall be
two years, expiring on alternate years.
An officer may be re-elected to serve additional terms.
Additionally,
the position of Immediate Past President exists. This one year position is optionally filled by the outgoing
President to maintain continuity on the Executive Board.
The
following Board positions shall be appointed by the president on a yearly
basis:
Business
Manager
Concert
Coordinator(s)
Publicity
Chairman
Two
general representatives shall be appointed by the president with terms
consisting of two years, with one representative term expiring on alternate
years.
Each
Presidential appointed position may be reappointed to serve additional terms.
The
two remaining Board positions shall be Director and Associate Director, which
are contracted by the Board of Directors
Section 3. Duties
1. Shall
preside at meetings of the Chorale and the Executive Committee.
2. Shall prepare
the agenda for all Board Meetings with input from the Director and other Board
Officers.
3. Shall, with the
assistance of the other officers, have general supervision of the business of
the Chorale.
4. Shall appoint Business
Manager, Concert Coordinators, Publicity Chairman and representatives to the Board positions
as required.
5. Shall appoint a
Nominating Committee Chairperson to present a slate of nominees to the
membership at the annual meeting.
6. Shall be
responsible for seeing that all positions are filled, and appoint an Historian
and Patron Program Chairman.
7.
Shall oversee
the Patron Program as described in Article V. and report to the Board of
Directors.
Vice
President
1. Shall assume the President's duties
in the absence or incapacity of the President.
2. Shall assist the President, as requested,
in the performance of the President's duties.
3. Shall oversee and report to the Board on
Social functions for the Chorale.
Treasurer
1. Shall keep regular books on
accounts which shall be open at all times to members of the Chorale.
2. Shall give a full financial report at
each regular meeting of the Executive Committee and at the annual meeting for
the entire preceding year.
3. Shall have custody of all documents of
title and value.
4. Shall turn over all books and documents
to the succeeding treasurer.
5. Shall be responsible for collecting
membership fees from all members.
Secretary
1. Shall oversee the membership
committee as outlined in Article V.
2. Shall send out invitation letters as per
executive board direction.
3. Shall be responsible for compilation and
distribution of names, addresses and phone numbers of current Board Members.
4. Shall be responsible for compilation and
distribution of chorale members and their phone numbers each semester.
5. Shall take minutes at each Board meeting
and prepare them for review at the next meeting.
6. Shall write thank you notes after each
performance and at the end of the year as determined by the Board of Directors.
7. Shall oversee Sunshine Committee as
described in Article V.
8. Shall take minutes at the annual meeting.
Publicity
Chairman
1. Shall be responsible for
publicizing relevant information about Chorale events. This will include releases to
newspapers, radio, and television.
2. Shall arrange for photographs where
necessary or available.
3. Shall keep copies of releases and copies
of published material.
4.
Shall keep an
updated list of media, including names, addresses and telephone numbers.
Board
Representative
1. Shall act as liaison between
members of the Chorale and the Board of Directors in matters that need the
Board's attention.
2. Shall elicit suggestions for improvement
or change from the Chorale and present same, without bias, to the Board.
3. Shall attend regular meetings of the
Board for the purpose of input, discussion, expertise, and voting on business
brought before the Board.
4. Shall be available for special
assignments as requested by the President.
5. Shall organize Chorale functions
requiring the service of food/refreshments, including registration and post
concert meeting place.
5.
Shall be
responsible for planning the annual Chorale banquet as well as any other
planned activities for the Chorale.
Business
Manager
1. Shall apply for and follow through on any
grant applications that may be available for the Chorale.
2. Shall oversee and report to the Board on
the Corporate Patron Program as described in Article V.
3. Shall
plan a budget for the next fiscal year in cooperation with Budget Committee, to
plan future Chorale projects.
4. Shall
prepare a "State of the Chorale" Message for the membership at large
at the annual meeting.
5. Shall represent the Board officially in
all external business matters with the authorization of the Executive Board.
Concert
Coordinator(s)
1. Shall coordinate activities involved in
preparing a concert performance.
These activities include arranging for set up and closing procedures,
plans for tickets, programs and posters.
2. Shall arrange for ushers for each concert.
3. Shall
arrange for ticket and poster disbursement, including box office sales.
4. Shall
be responsible for production detail of programs.
5. Shall
be cognizant of all concert details and serve as a focal point for
dissemination of that knowledge.
6.
Shall oversee
Concert Committee, when available, for each Chorale performance.
Director
1.
Shall act as
advisor for the Board of Directors and all committees. In conjunction with the Associate
Director, he/she shall be responsible for maintaining and improving the musical
standards of the Chorale. It shall
be his/her responsibility to approve the type of musical concerts performed and
recommend to the Board any changes to the composition of the Chorale to present
a vocally (and musically) balanced performance. He/she shall oversee the selection of all music, soloists,
and musical personnel required to fulfill these responsibilities.
2.
Shall be
responsible for all business correspondence on behalf of the Chorale, to
include contracts for guest artists, concert hall rental plans and
correspondence to any necessary officials.
3. This shall be a paid position, with the
amount of remuneration determined by the Board of Directors. Said amount shall
be determined by the Board for the next fiscal year during the budget committee
meeting of the current fiscal year, so as to allow for proper budgeting
practices.
Associate
Director
1. Shall act as an assistant to the
Director. In conjunction with the Director, he/she shall be responsible for
maintaining and improving the musical standards of the Chorale. It shall be his/her responsibility to
approve the type of musical concerts performed and recommend to the Board any
changes to the composition of the chorale to present a vocally (and musically)
balanced performance. He/she shall
oversee the selection of all music, soloists, and musical personnel required to
fulfill these responsibilities.
2. This shall be a paid position, with he
amount of remuneration determined by the Board of Directors. Said amount shall
be determined by the Board for the next fiscal year during the budget committee
meeting of the current fiscal year, so as to allow for proper budgeting
practices.
Section 4. An annual meeting shall be
held during the April time frame, as it best fits into the spring
calendar. At this meeting a Nominating
Committee shall present to the general membership a slate of nominees to fill
the expiring terms of the officers.
The present vice president shall be considered for the nomination of
president. Additional nominations,
if any, may be made from the floor.
Officers shall be elected by a majority vote of the membership
present. Midterm vacancies shall
be filled by presidential appointment.
Any such appointees shall serve the remainder of the unexpired term.
Procedure
for selecting Board of Directors and its officers:
The
nominating committee, consisting of the Section Leaders and a Chairperson
appointed by the President of the board of directors, shall meet with the
Director two weeks prior to the Annual Meeting. The committee will review and decide on the nominees for the
positions open for elections of expiring terms of the officers.
Section 5. The Board of Directors shall
handle all matters of business including the provision of the following:
1. Conductor,
2.
Accompanist, and
3. Substitute
Accompanist.
These
shall be paid positions, with the amount of remuneration determined by the
Board of Directors. Said amount shall be determined by the Board for the next
fiscal year during the budget committee meeting of the current fiscal year, so
as to allow for proper budgeting practices.
ARTICLE V
COMMITTEE
RESPONSIBILITIES
Section 1. All committees listed
will be responsible for reporting to a specific board member. The board member in turn will present
committee reports at the Board of Directors meeting.
Section 2. All committee appointments
are for a period of one fiscal year.
Appointments to the committees are to be made by the board member
responsible for that committee. Committee
members are not on the Board of Directors and consequently do not have voting
privileges.
Section 3. Duties
Historian
1. Shall be an appointed
position. (This is not a Board
position.)
2. Shall be responsible for collecting past
records and maintaining present records in an organized fashion.
3. Shall keep the President advised to the
current situation of historical documents.
Patron
Program Chairman
1. Shall assume the patron program
activities for the fiscal year.
2. Shall be responsible for enlisting
volunteers for the purpose of soliciting patron program funds as support from
the community.
3. Shall report progress on a monthly basis
to the Treasurer.
Music
Librarian
1. Shall be an appointed position,
responsible for distributing and filing all music as specified by the Director.
3.
Shall be
responsible for making collection efforts on all outstanding music.
Membership
Committee
1. Shall consist of section leaders
and a registration person.
2. Shall serve as section leaders, taking
weekly attendance in their sections.
4.
Shall report
excessive absences (3) to secretary to ascertain members intentions and locate
music if necessary.
5.
Shall on the
nominating committee.
Sunshine
Committee
1. Shall send out get wells, sympathy
cards etc., to chorale members as situations arise.
2. Shall report action taken to secretary in
order to keep the board aware of occasions requiring attention.
3. Shall immediately inform a board member
of any situation requiring a board members attendance at services etc.
Corporate
Funding Committee
1. The Business Manager will serve as
chairperson.
2. The committee shall target and make
presentations to major businesses for the purpose of soliciting major concert
funding.
Concert
Committee
1. Concert Coordinator will serve as
chairperson.
2. Shall be responsible for riser setup and
removal for rehearsals and concert performances.
3. Shall assist the Concert Coordinator as
needed with concert details. This
may include but not be limited to, pinning flowers, planning programs and
overseeing decorations.
ARTICLE VI
FISCAL YEAR
The fiscal year shall extend from July 1 to
June 30.
ARTICLE VII
AMENDMENTS TO
BYLAWS
Section 1. These bylaws may be
amended by a two-thirds vote of those present at any meeting of the Board of
Directors.
Section 2. Suggested amendments should
be submitted to the Board of Directors in writing.
ARTICLE VIII
PROVISIONS
Section 1. Dissolution
Provision
In
the event of dissolution, all of the remaining assets and property of the
organization shall after necessary expenses thereof be distributed exclusively
for the purposes of the organization in such manner, or to such organization or
organizations organized and operated exclusively for charitable, educational,
religious or scientific purposes as shall at the time qualify as an exempt
organization or organizations under section 1116(a)(4) of the New Your State
Sales and Use Tax Law, as the governing body of the organization shall
determine.
Section 2. Non-Inurement Provision
No
part of the net earnings of the organization shall inure to the benefit of any
member, trustee, director, officer of the organization, or any private
individual (except that reasonable compensation may be paid for services
rendered to or for the organization), and no member, trustee, officer of the
organization or any private individual shall be entitled to share in the
distribution of any of the assets on dissolution of the organization.
Section 3. Restrictive
Legislation Provision
No
substantial part of the activities of the organization shall be carrying on
propaganda, or otherwise attempting to influence legislation and the
organization shall not participate in, or intervene in (including the
publication or distribution of statements), any political campaign on behalf of
any candidate for public office.
Section 4. Restrictive
Purposes and Activities Provision
Not
withstanding any other provision of these articles, the organization is
organized exclusively for one of more of the following purposes: religious,
charitable, scientific, testing for public safety, literary, or educational
purposes, or to foster national or international amateur sports competition
(but only if no part of its activities involve the provision of athletic
facilities or equipment), or for
the prevention of cruelty to children or animals, as specified in section
1116(a)(4) of the New York State Sales and Use Tax Law.